Timeline
- When the date is chosen
- Some rooms book a long way out and some don’t. Say how far away the date is in the first email so a venue that needs a year can decline quickly, and one that can do six months can say yes.
- Before you pay anyone
- Get two or three totals for the same seated count and the same finish time. Visit at the time of day the reception will be.
- Once you are choosing
- Ask about exclusive use, curfew, catering and the bond. The ceremony, if it is on site, is a separate yes.
- After the deposit
- The venue’s contract is with you. Eventier does not sign it and does not pay it. Put the final guest count in when they ask, not on the night.
- The month before
- Confirm vendors they must let in, the cake, the speeches, and the accessible route for guests who need it.
Checklist
- Seated guest count, not the standing capacity on the website.
- Ceremony on site or elsewhere. Ask explicitly.
- Exclusive use, or a venue that is also open to other diners.
- Curfew and when the volume has to drop.
- Catering: theirs only, or a caterer you bring. Cake fee, if any.
- Vendors: photographer, musician, florist, and the door they load through.
- Bond, deposit, and what moving the date costs.
- Step-free access and an accessible toilet. Older guests will use both.
- Accommodation nearby if people need it. Eventier does not book rooms to sleep in.
- Wet weather if any of the reception is outside.
Budget
Minimum spend on a wedding can look like “no hire fee” and still be the largest number in the quote. Per head can look clear and exclude drinks after a certain hour. Room hire can look like the whole price and exclude every chair, every staff hour and the cake. Put the seated count and the finish time on all three, add what is extra, and only then compare. Divide by guests as a check, not as the decision.
In Perth, Eventier’s catalogue on 25 October 2026 has 675 rooms with an email whose published capacity falls between 40 and 200. 222 of those publish a price on the venue’s own site. That is a count of rooms, not a typical price, and it is not a national figure. The Perth page for this occasion records the capacity rule and the Overture Maps attribution.
Ask every venue which of the three you are being quoted, then put the same guest count through each answer. The cost per head calculator does that arithmetic in the browser. how to compare venue quotes is the same method written out.
What to ask every venue
- Is the date free for a reception, and can the ceremony happen in the same place or not?
- What is the total for our seated guests: room hire, a minimum spend, or per head? What does that include, and is GST on top?
- What time must the music stop, and is the venue exclusively ours?
- Who caters, can we bring our own, and what do you charge to serve a cake?
- When is the deposit due, what does it hold, and what is kept if we move the date?
The rest, including insurance and a floor plan, belongs in questions to ask a venue once a venue is actually in contention. The venue enquiry email template keeps the first email short enough to be answered.
What Eventier will and won’t do
Eventier finds rooms, writes the enquiry, and sends it only after you approve it. It sends up to two follow-ups if a venue goes quiet, and lines the quotes up side by side. It never signs, books or pays. Finding venues and writing the emails are free. Sending them takes an Event Pass (A$11.99) or Eventier Pro (A$39.99 a year).
Eventier does not book a celebrant, a photographer or a honeymoon. It stops at the venue quote you approve.
Place leads come from Overture Maps Places (Overture Maps Foundation). That theme includes data from Meta, Microsoft, PinMeTo, Krick, RenderSEO, DAC, BrightQuery, Birdeye, Uberall and the OpenTravel Alliance under the CDLA Permissive 2.0 licence, Foursquare data under the Apache Licence 2.0, and AllThePlaces under CC0. These pages do not republish those records. Counts are rooms Eventier read from venues’ own websites, on 25 October 2026.