# Plan a baby *shower*

Most baby showers are a daytime table for a small group, not a function room built for a hundred. A reserved table in a cafe and a private dining room are different promises. Ask which one you are being offered.

Updated 25 October 2026

## Timeline

- **Six weeks out**: Check the date with the guest of honour before you enquire. A surprise is not a reason to book a room they can’t get to comfortably.
- **A month out**: Enquire with the hours and the number. Say that it is daytime, and whether children are coming.
- **Three weeks out**: Choose on the total and on the access, not on the styling of the website. Visit if you haven’t eaten there.
- **Two weeks out**: Confirm the cake, the menu and the final count. Order nothing the venue has to plate unless they agreed.
- **The week before**: Tell guests where to park or which entrance to use, especially anyone carrying a gift or pushing a pram.

## Checklist

1. Private room or a reserved table. Write down which one the venue confirmed.
2. Hours, including time to set the table and time to leave.
3. Guest count, and whether children are invited.
4. Step-free access from the street to the table and to the toilet.
5. Cake: theirs, yours, and any fee to cut it.
6. A spot for gifts that doesn’t block the room.
7. Dietary needs, including the guest of honour’s, asked early.
8. How people get there in the daytime, when public transport and parking are different from a Saturday night.

## Budget

A per-head high tea and a room hire plus a cake you bring can land in the same place. Write both as a total for your real guest count. A minimum spend set for an evening booking may be more than a small daytime group will order: ask if the minimum is lower at lunch.

In Perth, Eventier’s catalogue on 25 October 2026 has 254 rooms with an email whose published capacity falls between 10 and 40. 120 of those publish a price on the venue’s own site. That is a count of rooms, not a typical price, and it is not a national figure. The [Perth page for this occasion](https://eventier.app/venues/perth/baby-shower/) records the capacity rule and the Overture Maps attribution.

Ask every venue which of the three you are being quoted, then put the same guest count through each answer. The [cost per head calculator](https://eventier.app/guides/venue-cost-per-head/) does that arithmetic in the browser. [how to compare venue quotes](https://eventier.app/guides/compare-venue-quotes/) is the same method written out.

## What to ask every venue

1. Is this a private room or a reserved table, and for which hours?
2. What is the total for our guests: room hire, a minimum spend, or per head?
3. Can we bring a cake, and is there a fee to serve it?
4. Is there step-free access, and a place to put gifts that isn’t the walkway?
5. How long can we stay, and is the room shared with other guests?

A kids’ party venue can appear in a size count because of its capacity. It may still be the wrong room. Say what the event is in the first sentence of the enquiry so they can tell you.

## What Eventier will and won’t do

Eventier finds rooms, writes the enquiry, and sends it only after you approve it. It sends up to two follow-ups if a venue goes quiet, and lines the quotes up side by side. It never signs, books or pays. Finding venues and writing the emails are free. Sending them takes an Event Pass (A$11.99) or Eventier Pro (A$39.99 a year).

Place leads come from [Overture Maps](https://docs.overturemaps.org/attribution/) Places (Overture Maps Foundation). That theme includes data from Meta, Microsoft, PinMeTo, Krick, RenderSEO, DAC, BrightQuery, Birdeye, Uberall and the OpenTravel Alliance under the [CDLA Permissive 2.0](https://cdla.dev/permissive-2-0/) licence, Foursquare data under the [Apache Licence 2.0](https://www.apache.org/licenses/LICENSE-2.0), and AllThePlaces under CC0. These pages do not republish those records. Counts are rooms Eventier read from venues’ own websites, on 25 October 2026.

## Start with the room.

Eventier finds venues and writes the enquiry. You approve it before it sends. Up to two follow-ups. Quotes side by side. It never books or pays.

Free to search. Sending the emails takes an Event Pass (A$11.99) or Eventier Pro (A$39.99 a year). Eventier never books or pays.

More

- [Baby shower venues in Perth](https://eventier.app/venues/perth/baby-shower/)
- [Venue cost per head](https://eventier.app/guides/venue-cost-per-head/)
- [Questions to ask a venue](https://eventier.app/guides/questions-to-ask-a-venue/)
- [Venue enquiry email template](https://eventier.app/guides/venue-enquiry-email-template/)
- [How to compare venue quotes](https://eventier.app/guides/compare-venue-quotes/)
- [All planning guides](https://eventier.app/plan/)